1/10/2016 Board Meeting

 

VALLEY YOUTH SOCCER ASSOCIATIONJanuary 10, 2016 – Board Meeting

Meeting called to order: 6:07

ATTENDANCE:  Susan Hadlock, Jen Blackman, Harry Hadlock, Tim Leonard, Crystal Quinn, Cory Robinson, Kevin Wheeler, Alden Chapman

SECRETARY REPORT

  • Copy of minutes distributed, Motion to accept - Sue, 2nd – Tim 

FINANCIALS

  • Damon and Bill e-mailed reports, Motion to accept – Harry, 2nd - Kevin

 REGISTRAR REPORT

  • Total registered for winter indoor – 244, 2 inactive, Numbers good
  • Second session – ready to open, amounts the same
  • First session ends January 23rd – last games at the Dome
  • Any new sign ups start January 25th, If not signing up for second session – last day is January 31st  

OLD BUSINESS

·         Outdoor Fields – everything done? Yes

·         Sponsor pictures need to go out. Go through and see who can deliver. Check received from Smith’s $1009.87

·         Guthrie Grant – Heard nothing

·         Bylaws update – been being deferred – Spring (April)

·         E license – reimbursements, split between accounts

·         Other Old Business

o    Indoor time slot review – realign rec teams, questioned Thursdays – keep same for now

New Business

·         Jamaican Jam – January 30th & 31st, 5v5, sponsored - all paid for, split brackets, concession stand, sell old uniforms/sweatshirts/bake sale/raffle, schedule for concession stand/selling, E-mail teams about bake sale

·         Dome tournament – we have, March 6th ,  Rich/Bricker to run, pay Bricker $200 - $300 to help, 50/50 with Bahij – net or just registrations? – Harry to double check

·         Spring teams and cost – January 18th initial deadline to register for Spring BCL, costs?, player passes, port-a-johns - $100/month for 3 months, VYSA registration - $30?, about $100/player, Jen to e-mail costs

Other New Business

·         Donation to GBUFC child that passed away - $100, Motion to approve – Harry, 2nd – Kevin

·         Call from Spencer Van Etten about coming down for friendlies

·         Lots of inquiries about Paxar, need to secure our space for next year

·         Jan gave sponsor pics – need frames – Tim to handle

Next meeting – February 7th 6:00 Athens Township Fire Hall

·         Adjournment – 7:13