11/8/2015 Board Meeting

VALLEY YOUTH SOCCER ASSOCIATIONNovember 8th, 2015 – Board Meeting

Meeting called to order: 6:03

ATTENDANCE:  Susan Hadlock, Jen Blackman, Harry Hadlock, Tim Leonard, Crystal Quinn, Rich Arnold, Bill Carmalt, David McIsaac, John Driesbaugh, Kevin Wheeler


  • Copy of minutes distributed, Motion to accept - Sue, 2nd – John 


  • Damon e-mailed, Registration money going to main account then Bill can move where belongs, Robbie and Kevin’s last expense sheets from Fall need to come out, Bill emailed P&L, Need to get travel meshed better, Doing okay, Field sponsors paid $3,250 – missing 1 or 2, Motion to accept – Dave, 2nd – John


  • Total registered  for winter indoor - 136
  • Release info to coaches and coordinators – need to change risk management, assign yourself to teams
  • Clearances – Jen to create google doc so no need for paper folder  


·         Outdoor Fields – close up – Nets still up, paint sprayer at Paxar, sheds are a mess

·         Pictures – sponsor pictures need picked up – Winter pictures still not done

·         Guthrie Grant – submitted – Jen called, try again this week

·         Bylaws update – been being deferred

·         Realignment of age groups – how to explain to parents, mostly affects U4s, U15s

·         Field clock dedication – First day of next Fall, clock is up, need sign, looks/works nice

·         E License – next weekend, F License online – 3 hours, sign up through NYSW

New Business

·         Tag day for indoor – next Saturday 8:00 – 6:00, Harry has schedule

·         Sign up teams for Dome – make sure teams not in same division, Jen to let Jon know

·         Indoor time slots – all set


Other New Business

·         Harry to question Rec 50% playing time if child doesn’t come to practices, Also will ask about playing games on Labor Day weekend, Nov. 1st is too late, Refing terrible

·         U12B Girls coach needed – Christina?

·         Rich/Jen asked to leave meeting for closed session

·         Next meeting – December 13th 6:00 Athens Township Fire Hall

·         Adjournment – 744: p.m.