10/11/2015 Board Meeting

VALLEY YOUTH SOCCER ASSOCIATIONOctober 11th, 2015 – Board Meeting

Meeting called to order: 6:05

ATTENDANCE:  Susan Hadlock, Jen Blackman, Harry Hadlock, Eric McRoberts, Tim Leonard, Pam Simpson, Crystal Quinn, Rich Arnold, Cory Robinson, Alden Chapman


  • Copy of minutes distributed, Motion to accept - Cory, 2nd - Tim 


  • Don’t have this month, Bill & Damon absent


  • Total registered  517 – Starting Winter – Waiting on money from Bill, $200 - $250, Need to get moving, Schedule ½ hr. with Rich to show how to update website – Tuesday 6:30 at Paxar  


  • Outdoor Fields – 1 more lime, Fields better, Boxes look rough, Parent questioned pesticides – Spring – crab grass killer, fertilizer, lime – don’t put out when kids will be on, Mower needs to be out before kids get there
  • Pictures – Not yet called that they are ready – Rumor pictures ruined by printer? Will call, Usually receive last week of season
  • Guthrie Grant – submitted, haven’t heard yet
  • Bylaws update – been being deferred
  • GBUFC/Valley – NYSW – Nothing new, Coaching passes issued through NYSW, good for 2 years, working to dissolve border 
  • Fundraisers
    • Tag day update – Final $3,760, Broke old record ($3,600)
  • Outdoor storage – Need roof, Tarp for now to store equipment?
  • Field closure for the season – After November 1st – Nets come down, last games coaches cut down, Alden to have totes out, Cory – U8, Tim – U10, Harry assign U12, Jen – U15, Eric - Travel  
  • Paint machine – Harry cleaned, works fine, One 5 gallon paint every week/week and a half
  • Realignment of age groups – BC will continue as is now, Mandatory by August 2017, No more U
  • U10-12 tournaments – U10 – Tim’s team only Valley team to advance, won boys division, U12 – Thompson’s team won boys, Valley was 1st, 2nd, 3rd for boys, 2nd , 4th for girls, Travel kids coming back to Rec helps, Shows how our program works, U12 travel boys won Whitewater, U10 travel boys tournament tomorrow

Other Old Business

  • Trophy shelf at Paxar, Rick to ask Dave to build
  • Sponsor pictures – Jen to print

New Business

  • Winter time slots review – Field will be ready 11/1, Turf coming 10/26 ready or not, 1hr co-ed upper field, 1 ½ hr. team training - flip flop upper/lower, split trainer 45 mins each
  • Field clock dedication – Harry working on
  • Tag day for indoor – 11/14/15 Walmart, Older – morning, Younger – later, Same day as E license – 13th, 14th, 15th – Jen to send F license information
  • Other fundraisers – Applebee’s – pancake breakfast – New Year  

Other New Business  

  • Charge U15 – U19 $50 for registration, If do 2nd night - $50, Registered through us – insured, training - not league, 3 teams so far, reached out to more, 10 weeks, Dave in charge of, Motion to approve – Cory, 2nd Tim
  • Each age meet and greet for winter, gauge numbers, answer questions, coaches get day/time to Sue
  • Dome league starts November 7th , we will start 11/21, skip first 2 weeks
  •  Announcements for Winter – Signs ordered 24x36 – outlying areas, Daily Review, Star Gazette – Rich, Fliers – December, U8 and below – Rec
  • U8s keep coming now to Paxar, don’t register, games first of year
  • Wrestlers in Paxar


  • Next meeting – November 8th 6:00 Paxar
  • Adjournment – 7:24 p.m.