2/8/2015 Board Meeting

VALLEY YOUTH SOCCER ASSOCIATION

Feb 8th, 2015

 

Meeting called to order at 6:06 pm

 

ATTENDANCE:   Sue Hadlock, Harry Hadlock, Doug Quinn, Crystal Quinn, Tim Leonard, Jan Vosburg, Jen Blackman, Dave McIsaac, Damon Walker, Eric McRoberts, Kevin Wheeler, Mike Bull, Eric Ryck, Cory Robinson, Alden Chapman

 

JANUARY MINUTES: Approved by Mike Bull and Dave McIsaac

 

FINANCIAL REPORT:  By-weekly payments on mortgage has began

                                    Approved by Mike Bull and Jan Vosburg

 

ELECTION OF BOARD MEMBERS:

            President: Jen Blackman – Motion carried

            Vice President: Mike Bull – Motion cqarried

            Rec Vice President: Harry Hadlock – Motion carried

            Travel Vice President – TBD

            Secretary: Crystal Quinn - Motion carried

            Treasurer: Bill Carmalt – Motion carried

            Travel Treasurer: Damon Walker – Motion Carried

            Registrar: Sue Hadlock – Motion Carried

            At Large Members – Motion Carried

Jan Vosburg – Motion Carried

Alden Chapman – Motion carried

Eric McRoberts – Motion Carried

Doug Quinn – Motion carried

Tim Leonard – Motion Carried

Cory Robinson – Motion carried

John Driesbaugh – Motion carried  

            Boys Director Of Coaching: Rich Arnold – Motion Carried

Girls Director Of Coaching: Kevin Wheeler – Motion carried

 

REGISTRAR REPORT:

            1st Session – 169 players registered

            2nd Session – 119 players registered

            Emails to players should be bcc when emails are sent out.  Players need to be registered before they can play.

 

INDOOR FIELD

Girls bathroom will be up by next Friday, Feb 13th

 

FALL EQUIPMENT RETURNS

            Missing a lot of equipment per Alden

            Given out to U10 and above

          

OUTSIDE VOLUNTEERS

            Mary – Executive Director; Rich Arnold stopped by to speak to her, but wasn’t able to connect

 

WINTER SPONSORS

            We have three winter sponsors.  Pinneys will be made for the sponsors by Krystal Quinn.  Jan Vosburg will take pictures for the rec program to give plaques to the sponsors:  Joes Auto, Williams Auto Group, Tonya Knowlles, Lowes

 

INDOOR 2ND SESSION REC PROGRAM

            Fridays and Sundays still happening

            Dave McIsaac is asking for parent volunteers for the rec program to have their registration waived.  Jen will come and ask for parent volunteers (that is unpaid) that will help run the rec program..  Dave McIsaac will not be around on Sundays.  Christina Webster is the primary person running the rec program.

 

GUTHRIE GRANT

            Crystal Quinn is asking for help is writing the grant.  The grant will be directed towards helping out players that struggle to pay for soccer.

                                   

BY-LAWS UPDATE

            Harry Hadlock to head up the review of the By-Laws

            Damon Walker, Dave McIsaac, Mike Bull, Rich Arnold, and Crystal Quinn to help review

 

BROOME COUNTY LEAGUE

            U8, U10 Girls, U10 Boys, U12 Boys, U12 Girls, and U16 Girls teams are registered

            Jen needs to have confirmation on teams by Tuesday, Feb 17th that are going to play in the Broome County league

 

LAND-O-LAKES GRANT

            Need to find a farmer that can ask for a grant.  Jan Vosburg will pursue.

 

NEW BUSINESS

            EPYSA Annual Meeting : Harry Hadlock will attend

 

2015-2016 RG1

            Need at least half of the board need to get risk management completed so that RG1 can be filled out.

 

FALL TRAINING

            Training material was ordered and received.  Curriculum needs to be established for all age groups.  A paid trainers value is questioned and the board members were concerned that coaches weren’t volunteering as much due to the trainers doing most of the work.

 

UNIFORM COORDINATOR POSITION

            Eric McRoberts is recommending that we add the uniform coordinator position to VYSA

 

D LICENSE TRAINING

            Kevin Wheeler and Eric McRoberts are going through the D license coaching course.

 

NEXT MEETING: Sunday, March 8th @ 6:30pm