1/10/2015 Board Meeting

VALLEY YOUTH SOCCER ASSOCIATION

Jan 11th, 2015

 

Meeting called to order at 6:34 pm

 

ATTENDANCE:   Sue Hadlock, Harry Hadlock, Bill Carmalt, Alden Chapman, Doug Quinn, Crystal Quinn, Tim Leonard, Doug Vosburg, Jen Blackman, Dave McIsaac, Damon Walker, Jen Blackman, Eric McRoberts, Kevin Wheeler, Mike Bull, John Driesbaugh

 

DECEMBER MINUTES: Approved by Dave McIsaac and Jen Blackman

 

FINANCIALS:

  • Bi-monthly payments of $500 has started
  • Bill is concerned about the purchases and is paying the bill based on whether it was being purchased by a board member.
  • VYSA has more cash on hand due to fall travel and increase on indoor registration fees
  • Higher expenses are expected next year
  • Field expenses were higher this year due to field improvements and goal purchases
  • Financials approved by Jan Vosburg and Alden Chapman

 

REGISTRATIONS

  • Sue isn’t sure which children are playing in what age group and we need a letter stating that kids want to be playing up.  We need all kids to request to play up whenever they  play up an age group stating that the parents request to play up.  Sue would like all coaches to send an updated roster for each team to her.

 

2ND SESSION REGISTRATION FEE

  • Rich Arnold makes a motion to reduce the 2nd session fees to $50/player; Dave McIsaac 2nd the motion.  The original $75 for registration was to build up cash for next year (Bill Carmalt voiced what it was decided at the beginning of the year).
  • Dave McIsaac is concerned that the $75 registration fee will discourage the rec players.
  • Tim Leonard is worried that the numbers dropped from last year.
  • Vote to go to $50:        Dave McIsaac, Rich Arnold, Crystal Quinn, Bill Carmalt, Damon Walker, Eric McRoberts, Kevin Wheeler,
  • Vote to go to $75:        No one
  • Rec 2nd session begins the 2nd week of February

NOMINATIONS FOR BOARD POSITIONS

  • PRESIDENT
    • Jen Blackman
  • PUBLIC RELATIONS VICE PRESIDENT
    • Mike Bull
  • REC VICE PRESIDENT
    • Harry Hadlock
  • TRAVEL VICE PRESIDENT
    • Open
  • SECRETARY
    • Crystal Quinn
  • VYSA TREASURER
    • Bill Carmalt
  • TRAVEL TREASURER
    • Damon Walker
  • REGISTRAR
    • Sue Hadlock
  • AT-LARGE MEMBERS
    • Jan Vosburg
    • Alden Chapman
    • Dave McIsaac
    • Eric McRoberts
    • Doug Quinn
    • Tim Leonard
  • BOYS DIRECTOR OF COACHING
    • Rich Arnold
  • GIRLS DIRECTOR OF COACHING
    • Kevin Wheeler

 

UTILITIES

  • Rich Arnold asked for VYSA to pay for the utility bills
  • Up to $6,000 approved for utilities
  • The motion was made by Damon Walker and 2nd motion by Dave McIsaac

 

OLD BUSINESS

  • Fall Equipment Returns – Sue will send an email out asking for equipment to be returned
  • Penn York Opportunities
    • Jen will email Rich the contact information
    • Penn York will clean on a weekly basis
  • Winter Sponsors
    • Joes Auto, Williams Auto Group, Tonya Knowles Attorney
    • Sue Hadlock asked what was promised
    • Tim Leonard said that a plaque is needed for each of the sponsors
    • Indoor sponsors donated $175
    • Crystal will buy pinneys with the sponsors on them (4 packs of six pinneys)

 

NEW BUSINESS

  • Indoor Soccer
    • Indoor Schedule – Should remain the same as the 1st session
    • 2nd Session begins on February 9th
  • Guthrie Scholarship
    • We are going to ask Guthrie for another grant for $10,000 to minimize the costs to play soccer
    • Crystal Quinn is going to champion the grant
  • Travel Scholarships
    • Some players are struggling to pay for soccer and might need help financially
    • Sue has taken care of the scholarships in the past
    • Mike Bull to create an application and it will be sent to the board for discussion and approval
    • Potential scholarship recipients will need to ask for amount needed from scholarship
  • By-Laws
    • Will review the by-laws beginning in February
  • Land-O-Lakes Grant
    • Need to find a farmer that will fill out the request for a grant for a Land-O-Lakes scholarship
  • Spring Soccer
    • Six teams will be playing in the Broome County Soccer league for the spring of 2015
      • U10 Girls
      • U10 Girls
      • U12 Boys
      • U10 Boys
      • U16 Girls
      • U12 Girls

 

NEXT MEETING

  • February 8th @ 6pm